Location:
Tulsa, Oklahoma

Reports to:
Quality Control Manager

Department:
Quality

Company Overview:

Hayden Industrial is the world leader in innovative design of High-Performance Air-Cooled Heat Exchangers and has a 60 year plus track record for growth. Our application specific designs incorporate our innovative cooling technology to provide more efficient cost-effective solutions. With offices in Tulsa, OK and Wuxi, China, we are strategically located to service the Power Generation and Oil and Gas Market on a global scale. ¬¬¬¬

Job Overview:

The Document Control Coordinator is responsible for the administration and maintenance of controlled documents in a manufacturing environment. This includes ensuring compliance with company policies, industry standards (such as ISO 9001 or ISO 13485), and regulatory requirements. The coordinator works closely with departments such as Quality Assurance, Production, Engineering, and Regulatory Affairs to support document workflows and maintain documentation accuracy throughout the document lifecycle.

Key Responsibilities:

• Maintain and control manufacturing documentation such as SOPs, work instructions, batch records, specifications, quality manuals, and equipment logs.
• Coordinate document change control processes including creation, review, revision, and approval routing.
• Ensure that only current, approved versions of documents are in use on the production floor and that obsolete documents are archived properly.
• Manage document databases and electronic document management systems (EDMS) to track version control, approvals, and distribution.
• Assist with the preparation and formatting of controlled documents and templates in compliance with internal and external standards.
• Support internal and external audits by ensuring timely retrieval and presentation of accurate documentation.
• Work closely with Quality, Production, and Engineering teams to implement continuous improvements in documentation practices.
• Provide training and guidance to employees on document control procedures and systems.
• Conduct periodic audits of document control systems and practices to ensure ongoing compliance.

Qualifications:

• High school diploma or GED required, associate’s degree or higher in Business, Quality, or a technical field preferred.
• 2+ years of experience in a document control or administrative role within a regulated manufacturing environment.

Preferred Qualifications:

• Working knowledge of quality standards such as ISO 9001, ISO 13485, or cGMP.
• Proficiency with Microsoft Office and document control software.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication and interpersonal skills.

Physical Requirements and Working Conditions:

• Primarily office-based within a manufacturing facility.
• May require occasional access to production areas.
• May involve lifting boxes of files or materials (up to 25 lbs).

Work Schedule:

• Monday through Friday, 7:00 am to 3:30 pm
• Half hour lunch

Benefits:

• 401(k) with Safe Harbor company match
• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Supplemental Plans
• Paid Time Off
• Paid Holidays

Location:
Tulsa, Oklahoma

Reports to:
Vice President

Department:
Customer Service

Company Overview:

Hayden Industrial is the world leader in innovative design of High-Performance Air-Cooled Heat Exchangers and has a 60 year plus track record for growth. Our application specific designs incorporate our innovative cooling technology to provide more efficient cost-effective solutions. With offices in Tulsa, OK and Wuxi, China, we are strategically located to service the Power Generation and Oil and Gas Market on a global scale.

Job Overview:

The Front Office & Customer Service Coordinator is responsible for managing the front desk while supporting the customer service and sales operations teams. This dual role serves as the first point of contact for visitors and incoming calls and ensures efficient handling of customer orders, logistics coordination, and administrative support related to standard product lines.

Key Responsibilities:

Front Desk & Office Support:

• Greet and assist visitors, vendors, and customers in a courteous and professional manner.
• Answer, screen, and direct incoming calls and messages.
• Receive, sort, and distribute incoming mail and packages.
• Maintain a clean and organized front office and lobby area.
• Manage conference room calendars and assist with internal meeting coordination.
• Provide general administrative support including scanning, data entry, filing, and supply inventory management.

Customer Service & Order Support:

• Enter customer orders into the ERP system (e.g., Glovia) within 48 hours of receipt from the sales or engineering teams.
• Maintain accurate shipping instructions, customer addresses, and internal packaging requirements; coordinate with the shop floor as needed.
• Ensure ship dates, budgeted material estimates, and labor hours are up to date for all active orders.
• Track project delivery status and communicate updates to the internal sales and engineering teams.
• Coordinate freight logistics for shipments with shipping and communicate costs and revenue to the accounting department when required.
• Handle standard spare parts requests and support engineering/sales with related customer inquiries.
• Manage pricing and proposal documents for standard/stocked products (including IC/EC and brazed aluminum lines), working closely with the VP of Sales.
• Review and update cost and pricing structures quarterly in coordination with sales and purchasing.
• Prepare and distribute order acknowledgments and assist in generating customer invoices.

Qualifications:

• High school diploma or equivalent; associate degree preferred.
• 2+ years of experience in customer service, front office, or administrative roles; manufacturing or industrial experience preferred.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook); experience with ERP systems (e.g., Glovia) is a plus.
• Strong communication and interpersonal skills with a customer-focused approach.
• Excellent attention to detail and ability to manage multiple priorities.
• Professional appearance and demeanor.

Physical Requirements and Working Conditions:

• Primarily office based.
• May require occasional access to production areas.
• May involve lifting boxes of files or materials (up to 25 lbs.).

Benefits:

• 401(k) with Safe Harbor company match
• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Supplemental Plans
• Paid Time Off
• Paid Holidays

Location:
Tulsa

Reports to:
Welding Supervisor

Department:
Welding

Company Overview:

Hayden Industrial is the world leader in innovative design of High-Performance Air-Cooled Heat Exchangers and has a 60-year-plus track record for growth. Our application-specific designs incorporate our innovative cooling technology to provide more efficient, cost-effective solutions. With offices in Tulsa, OK, and Wuxi, China, we are strategically located to service the Power Generation and Oil and Gas Market on a global scale

Job Overview:

The Welder will be responsible for welding and fabricating metal components used in industrial equipment manufacturing, specifically for high-performance air-cooled heat exchangers. This role requires proficiency in MIG and TIG welding techniques, along with the ability to read and interpret blueprints to ensure precise assembly. The Welder must maintain high-quality standards and adhere to safety protocols while working in a fast-paced manufacturing environment.

Key Responsibilities:

Welding and Fabrication:

• Weld carbon steel and stainless-steel components, including:
  • Tube to Plate
  • Plate to Plate
  • Pipe to Plate
  • General structural steel components.
• Operate MIG and TIG welding equipment proficiently.
• Ensure proper setup of welding machines and tools before initiating work.
• Maintain proper welding certifications and perform pressure testing on completed units.
• Conduct welding repairs as needed while maintaining quality and safety standards.

Quality Control and Inspection:

• Read and interpret blueprints, diagrams, and work orders to ensure welding accuracy.
• Conduct visual inspections and pressure testing to confirm structural integrity.
• Work closely with quality control personnel to address any defects or non-conformance issues.
• Ensure compliance with ASME and other industry welding standards.

Maintenance and Equipment Care:

• Maintain welding tools and equipment in proper working condition.
• Perform routine maintenance and troubleshooting on welding machinery.
• Follow all company policies and adhere to safety programs, including PPE usage and hazard awareness.
• Maintain a clean and organized work area to prevent safety hazards.

Production and Collaboration:

• Follow production schedules and report work progress to supervisors.
• Collaborate with engineers, fabricators, and production teams to optimize welding processes.
• Provide recommendations for process improvements to increase efficiency and reduce waste.

Qualifications:

• Prior ASME welding experience required.
• Strong knowledge of MIG and TIG welding processes.
• Ability to read and interpret blueprints and technical drawings.
• Experience with welding carbon steel and stainless-steel materials.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to work independently and as part of a team in a fast-paced manufacturing environment.

Preferred Qualifications:

• Certification in welding or related metalworking field.
• Experience working with heat exchangers or similar industrial equipment.
• Familiarity with industry-standard safety and compliance regulations.

Physical Requirements:

• Ability to stand, bend, and lift heavy materials (up to 50 pounds) throughout the workday.
• Ability to work in environments with varying temperatures, especially high temperatures when welding.

Work Schedule:

• 4/10 Schedule: Monday through Thursday, 5:00 am to 3:30 pm
• 30-minute lunch
• 2 15 minutes breaks

Working Conditions:

• Manufacturing environment with exposure to high temperatures, loud noise, and heavy machinery.
• Extended periods of standing, bending, reaching, lifting, and twisting.
• PPE required, including welding helmets, gloves, and protective clothing.

Location:

Tulsa, Oklahoma

Company Overview:

Hayden Industrial is the world leader in innovative design of High-Performance Air-Cooled Heat Exchangers and has a 60-year-plus track record for growth. Our application-specific designs incorporate our innovative cooling technology to provide more efficient, cost-effective solutions. With offices in Tulsa, OK, and Wuxi, China, we are strategically located to service the Power Generation and Oil and Gas Market on a global scale.

Job Overview:

This dual-role position is responsible for managing and handling all warehouse materials and inventory as a Material Handler and performing local pickups and deliveries using a company-provided 1-ton truck and 30-foot gooseneck trailer. The ideal candidate ensures a stable flow of materials in the supply chain and reliable, timely delivery of goods to local destinations.

Key Responsibilities:

Material Handling Duties:

• Move all received materials to designated kit or warehouse locations—both physically and via system entry (Glovia).
• Complete kits by pulling items listed on pick lists or BOMs; assign kit bay locations for storage.
• Provide kits, raw, and consumable materials to production to support manufacturing.
• Perform all necessary Glovia transactions to maintain inventory accuracy.
• Communicate any inventory or material issues to the Warehouse Manager.

Local Pickup and Delivery Duties:

• Safely operate a 1-ton truck and 30-foot gooseneck trailer for local deliveries and pickups.
• Load and secure materials for transport in compliance with DOT and safety standards.
• Maintain delivery schedule and ensure on-time pickup deliveries to customer and vendor locations.
• Perform pre- and post-trip vehicle inspections and report any issues.
• Maintain proper documentation for pickups and deliveries, including bills of lading and delivery receipts.

Qualifications:

• High school diploma or equivalent.
• Prior material handling experience desired.
• Experience operating a 1-ton truck with a gooseneck trailer required.
• Familiarity with warehouse management systems (preferably Glovia).
• Strong understanding of safety practices in warehouse and transportation settings.
• Good communication and organizational skills.

Preferred Qualifications:

• Forklift Operator Certificate required.
• Valid driver’s license required.
• Clean driving record required.
• Commercial Driver’s License (CDL) highly preferred.

Physical Requirements:

• You must be able to lift and move heavy materials and packages.
• Must be capable of securing loads and performing physical tasks associated with deliveries.

Working Conditions:

• Manufacturing environment with exposure to high temperatures, loud noise, and heavy machinery.
• Extended periods of standing, bending, reaching, lifting, and twisting.
• PPE required, including welding helmets, gloves, and protective clothing.

Benefits:

• 401(k) with Safe Harbor company match
• Medical
• Dental
• Vision
• Flexible Spending Account(FSA)
• Paid Time Off
• Paid Holidays
• Ancillary insurance programs.

Location:
Tulsa, Oklahoma

Reports to:
Procurement Manager

Department:
Purchasing

Company Overview:

Hayden Industrial is the world leader in innovative design of High-Performance Air-Cooled Heat Exchangers and has a 60 year plus track record for growth. Our application specific designs incorporate our innovative cooling technology to provide more efficient cost-effective solutions. With offices in Tulsa, OK and Wuxi, China, we are strategically located to service the Power Generation and Oil and Gas Market on a global scale.

Job Overview:

The Senior Buyer is responsible for sourcing, purchasing, and ensuring the timely delivery of quality materials to support production and operational needs. This role involves supplier management, cost optimization, and process improvements to enhance efficiency, quality, and on-time delivery. The Senior Buyer works closely with internal teams and external suppliers to maintain strong relationships, negotiate favorable terms, and drive continuous improvement initiatives.

Key Responsibilities:

• Identify, evaluate, and select suppliers to meet production and operational requirements.
• Negotiate pricing, terms, and contracts to achieve cost savings and improve supplier performance.
• Establish and maintain strong supplier relationships, monitor performance, and address any issues related to quality, delivery, or cost.
• Collaborate with production planning and operations teams to ensure appropriate inventory levels and avoid shortages or excess stock.
• Identify and implement strategies to enhance procurement efficiency, reduce costs, and improve supply chain processes.
• Ensure all purchasing activities comply with company policies, industry regulations, and ethical sourcing standards.
• Analyze purchasing trends, supplier performance, and cost data to drive informed decision-making.
• Work closely with engineering, production, finance, and logistics teams to align procurement strategies with business objectives.

Qualifications:

• Bachelor's degree in Business Administration, or a related field.
• 3+ years of experience in procurement or supply chain management, preferably within a manufacturing or industrial environment.
• Excellent communication and relationship-building abilities.
• Ability to work in a fast-paced, team-oriented environment.
• Strong knowledge of procurement processes, contract negotiation, and supplier management.
• Familiarity with materials used in manufacturing, particularly for high-performance industrial products like air-cooled heat exchangers.
• Strong analytical and problem-solving abilities.
• Proficiency in procurement software, ERP systems, and Microsoft Office Suite.
• Ability to read and understand engineering drawings and specifications.
• Experience with imports and customs clearance.
• Experience with cost management, budgeting, and inventory control.
• Knowledge of industry standards and regulatory requirements related to procurement.

Preferred Qualifications:

• Experience working in the industrial equipment industry.

Physical Requirements and Working Conditions:

The Senior Buyer role requires occasional walking around the facility for supplier visits or inventory inspections. While the position primarily involves office work, it may involve occasional lifting of materials or documents up to 25-30 pounds. The role requires good vision for reviewing contracts and procurement documents, as well as the ability to communicate effectively in meetings. Physical stamina is needed for extended periods of sitting and walking.

Benefits:

• 401(k) with Safe Harbor company match
• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Aflac
• Paid Time Off
• Paid Holidays